Email Signature Generator – Persōn & Covey, Inc.

Persōn & Covey, Inc.

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Email Signature Generator

Installation Instructions

Classic Outlook

How to Add Your Signature in Classic Outlook

1. Generate and copy your signature

Complete the fields in the Person & Covey Email Signature Generator.
Enter your name, job title, extension, and any optional cell or fax numbers.
Select Generate Signature.
Select Copy Signature.

2. Open the Outlook signature settings

Open Classic Outlook.
Select New Email.
In the new email window, select the Insert tab.
Select Signature.
Select Signatures...

3. Create a new signature

In the Signatures and Stationery window, select New.
Enter a name for the signature, such as Main Signature.
Select OK.

4. Paste the signature

Click inside the Edit signature box.
Press Ctrl + V to paste the copied signature.
Confirm that the logo, contact information, social media icons, and environmental message appear correctly.

5. Set your default signature

Under New messages, select your new signature.
Under Replies/forwards, select your new signature.
Select OK to save your changes.

Important: Paste the signature using Ctrl + V. Do not use “Keep Text Only,” because it will remove the formatting, links, and images.

New Outlook

How to Add Your Signature in the New Outlook

1. Generate and copy your signature

Complete the fields in the Person & Covey Email Signature Generator.
Enter your name, job title, extension, and any optional cell or fax numbers.
Select Generate Signature.
Select Copy Signature.

2. Open Outlook settings

Open the New Outlook application.
Select File in the upper-left corner.
Select Settings.

3. Open the signature editor

Select Accounts.
Select Signatures.
Select Add signature.

4. Create and paste the signature

Enter a name for the signature, such as Main Signature.
Click inside the large signature editing area.
Press Ctrl + V to paste the copied signature.
Confirm that the logo, contact information, social media icons, and environmental message appear correctly.

5. Set the signature as the default

Enable Set default for new messages.
Enable Set default for replies and forwards.
Select Save.

Important: Paste the signature using Ctrl + V. Avoid any paste option that removes formatting.

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